Every limited company must have at least one director and a company secretary. The Companies Act requires a minimum of two 'officers' be appointed to run the company at all times and although the company secretary can be a director, this is only if there is a minimum of one other director appointed.

The company secretary, very broadly speaking, is usually responsible for administrative matters concerning the company as a legal entity. It is generally the duty of the secretary to maintain official company minute books, statutory registers and prepare and lodge any necessary returns required by Companies House, such as changes of directors and filing annual returns and accounts. This is generally known as annual compliance work.

As a rule, nominee (name only) company secretaries are not directors and have no involvement in the day to day operation of the business, are not shareholders (they do not own part of your business) and do not become signatories to bank accounts.

If you are in business on your own it can often be difficult to find a suitable second person to take on the role of company secretary. A family member or friend may be willing but unsure of thier legal obligations and responsibilities or, for reasons of confidentiality, you may not wish them to have access to your business records. We offer a nominee company secretarial service for your private limited company.

Our company secretarial service is ideal for sole directors unable to find someone to take on the role. It means you can still trade as a limited company with yourself as the sole director and shareholder whilst benefiting from the excellent support we provide as a professional company secretarial service.

The key benefits of using our company secretarial and annual compliance service are: 

• Professional company secretarial service

• Minutes and Companies House forms produced on request

• Statutory Registers updated and maintained

• Operating a limited company with a sole director

• Pre-emptive production of Annual Returns with shareholder details complete

• Online filing with Comapnies House

• All your company records completely up to date

• Proactive reminders for annual returns and accounts due dates

• Free advice and assistance on all aspects of statutory company matters

There are two parts to our fees for this work. To act as your company secretary we charge an annual fee of £50.00. If you also wish us to undertake your compliance work as detailed above, an additional one off fee of £85.00 is payable. We do not then charge for general company secretarial services undertaken throughout the year.

We do not have to have formed your limited company for us to act as your company secretary and you don't have to be a sole director. We also act for companies who are already trading and who for peace of mind handed over the role to us. If you have an existing company, contact us with your company details and we can discuss your individual requirements, the revised structure required and easily arrange our appointment to fulfill your company secretarial needs